Cowen Job Bank

Compliance Paralegal ($120-150,000)

A private investment firm specializing in event/distressed strategies is looking to hire a Paralegal with experience in Compliance.  This individual will be working with a team of attorneys to add breadth to a compliance role.  The candidate should be comfortable with and excel at client-facing activities in addition to having a deep knowledge of general fund compliance.  This opening is for a legal assistant or paralegal (NOT a lawyer or 'Head of Compliance') who will focus on compliance operations for the fund.

The ideal candidate will have at least seven years of experience in:

• Compliance procedures
• SEC advisory
• Personal trading
• Fund Compliance
• Email Review
• Commissions
• Regulatory tracking

Litigation/Records Paratechnical ($80,000 Exempt)

Top energy company is looking to hire a Litigation/Records paratechnical to assist the Senior Staff Attorney who manages the in-house e-discovery.

 

This role will be reporting directly to a Senior Staff Attorney with substantial experience managing e-discovery in-house at this major financial institution. 

 

This is a hybrid role between e-discovery and Records Management.  This individual should have a strong technical background but should also be comfortable with client facing and the business aspect of working in a major financial institution.

Associate director of Business Technology Solutions

Job Summary:  The BTS Associate Director will lead a team that is mandated to maximize the value of information through high-value business technology solutions, and knowledge initiatives.  BTS is one of eight sub-departments within IS Department reporting up to the Director of IS.  The BTS team delivers traditional law firm application development, integration and support, but is also tasked with providing a sophisticated level of analysis, definition, project planning, management and execution focused on process, service, business change and knowledge initiative support.  The team is now ten people comprised of project managers, senior application development and web programmers and data base administrators. 

 

Qualifications:  BTS Associate Director must possess the strong ability to gain trust and establish credibility with the BTS team as the basis for leadership.  Then, to motivate a team of highly technical professionals, to manage the analysis, innovative solution process, and application development to successful completion of multiple high-priority projects and initiatives.  The BTS Associate Director must have the ability to balance the demands of users with efficient use of resources to meet aggressive deadlines.   Although the position plays primarily a management role, the position will also require technical experience and sophistication well beyond that of a novice including, but not limited to, these technologies or technology categories: Client/server, web and SQLServer based systems, including both enterprise and legal applications.  In addition, the BTS Associate Director will be responsible for deploying third-party desktop productivity software, packages and upgrades to existing software, e.g., Office 2003/2007, Document Management (Interwoven), and for ensuring seamless integration with existing business systems.

 

Education/Experience:  10+ years experience in the information technology and information systems field, with management responsibility and experience of system development and support, preferred.  Experience with formal project planning, functional requirements definition and design methodologies is preferred.  Must have demonstrated ability to manage, track and staff simultaneous initiatives.  Requires direct and demonstrated experience with capital budgeting and cost/benefit analysis.  Prior work with a legal or other professional services firm is strongly preferred.  A four-year undergraduate degree is preferred, and/or equivalent experience especially in application development team and service management.

 

Senior Project Engineer

The Senior Project Engineer will assist in developing and maintaining an up to date IS Strategic Plan that is reflective of the Firm's business aims.  This position will be responsible for providing leadership, technical advice and guidance to other IS Operations engineers and analysts and shall act as an implementation consultant for strategic technologies, assuring adherence to industry standards (ITIL based). Responsibilities of the position will include:

 ·         Keep abreast of technology trends in all aspects of network infrastructure. Be aware of the Firm's business and technology goals and assure alignment of IS Roadmap.  Initiate use of new technology when timely and appropriate.  

·         Receive escalation calls from other IS Operations staff or management. Diagnose cause, formulate and apply immediate fix, prepare long term fix, log call, document resolution.

·         Propose action, get agreement for project, plan implementation and carry out implement (sometimes coordinating other staff) to include documentation for operational use. All or some of these actions may be done as appropriate.

·         Create and ensure adherence to scheduled processing calendars for periodic maintenance.  Conform to Change Control procedures.

·         Oversight responsibility for monitoring for performance irregularities and excessive resource usage. Store data for periodic reporting and trend analysis.  When issues are discovered, assist other IS engineers to resolve them.

·         Assist in developing standards for procedures and documentation for all aspects of the network infrastructure. Assure compliance with such standards. 

To fulfill the responsibilities required, it is expected that the individual will have the following range and depth of knowledge, understood to expert level:

·         Networking principles, design and configuration (particularly TCP/IP and SNMP compliant data acquisition).

·         Excellent understanding of storage array technologies and recovery/business continuance practices.

·         Microsoft Windows2003 Server and networking

·         Blade Center technology

·         SAN/NAS technology

·         Cisco Network technology

·         AT&T MPLS and AVTS WAN technologies

·         CITRIX Presentation Server and VPN tunneled WAN technologies 

·         VOIP technologies in general – not vendor specific

      ·         Microsoft Active Directory, DNS and DFS

Director of Forensics New York, NY

Responsibilities:

• Perform direct computer forensic services including digital evidence preservation, analysis, data recovery, tape recovery, electronic mail extraction, and database examination
• Provide technology advisory services in an effort to help enhance forensic engagements
• Research and develop new computer forensic tools and methodologies
• Develop significant new business in the forensic technology area
• Assess and troubleshoot a variety of technical issues
• Support a computer forensic lab in a technically secure environment

Qualifications:

• Ten years of experience with computer forensic tools, methodologies, or protocols
• Excellent written and verbal communication skills
• Bachelor's degree from an accredited college/university
• Excellent business development skills
• Team player with a positive attitude and good problem solving skills
• Proficiency with PC hardware and networking
• Proficiency with UNIX/Linux and Windows operating systems
• Knowledge of network security hardware and software
• Moderate to extensive travel

Litigation Support Analyst

Our client is a general practice law firm located in Georgetown at the Washington Harbour in search of a Full Time Litigation Support Analyst/PM for their IT Department with a minimum of 2-4 year of experience. 

Only qualifying applicants with the below experience will be considered for this position. 

Scope of Responsibility:

Provide technical consultation and assist firm with needs assessment and process determination for case management.

Promote the use of technical automation tools for case management and litigation support.  Support the firm’s litigation support database and imaging systems. 

Primary Functions:

Provide consulting and technical support to legal teams regarding uses of litigation support programs.

Responsible for providing technical support for litigation support software applications.

Duplication and burning of data and images onto CD-ROM.  As well as providing black and white scanning, color scanning and document OCR (Optical Character Recognition) services.

Creation and maintenance of document scanning projects with IPRO; loading, quality checking and manipulating images from vendors into litigation support applications.

Provide general user support for litigation support software, image scanning and printing.

Knowledge and understating of electronic discovery.

Perform such other duties as may be assigned. 

Specific Skills Required:

Concordance, IPRO, CaseMap, TimeMap, Sanction II, LiveNote and other programs such as Excel, PowerPoint, Access and Adobe Acrobat. General understanding of Windows and computer networks.

 

Education and Experience Required:

Four year college or technical school; or 2-4 years related experience and/or training; or equivalent combination of education and experience.

Practice Support Specialist New York, NY

$45,000 Non-Exempt (35 hour week)

Second Shift: Tuesday – Fri or Mon – Thurs: 4pm-12am and one weekend day Sat or Sunday: 1pm – 9pm.

Reporting to the Practice Support Manager, the Practice Support Specialist supports all aspects of practice-specific information technology within the Practice Support Department, either as part of the Practice Technology Support Group or the Electronic Discovery Support Group.  The Specialist is responsible for supporting cases and projects and implementing Firm best practices relating to case management, practice technology, document management, electronic discovery, and matter workflow.

Principal Duties and Responsibilities (Essential Functions):
Supports all aspects of practice-specific information technology within the Practice Support Department, either as part of the Practice Technology Support Group or the Electronic Discovery Support Group

When working with the Practice Technology Support Group:

· Supports and advises case teams on internal and external systems and applications

· Trains case teams in necessary software and processes

· Prepares notebook computers for case-related use, loading case databases, related image files, and transcripts as necessary

· Monitors a call tracking database, handling escalated end-user problems and related issues as necessary

· Coordinates with development team on database design

· Conducts transactional practice support including closing sets, deal rooms, and extranets

· Other practice technology-related support

When working with the Electronic Discovery Support Group, supports electronic discovery projects by:

· Communicating as necessary with case team members on electronic discovery project details

· Processing electronic discovery data

· Coordinating scanning of paper discovery

· Importing and exporting data

· Logging, tracking, and copying media

· Electronic document production

· Managing transcripts

· Answers phone calls and responds to emails to advise and assist firm personnel

· Works with Practice Support Department and firm resources to help ensure project success

· Updates the appropriate project management and time entry databases and ensures that department staff do the same on a timely basis

· Assists Practice Support Management with completion of IS projects

· Knowledge of the litigation discovery process

Qualifications:

· Bachelor’s degree required

· Prior litigation or practice support experience is helpful

· Skilled at meeting strict deadlines under significant time and supervisory pressure

· Superior decision-making, analytical, and problem-solving abilities

· Lotus Notes 6x, MS Office Suite, RealLegal Binder, Adobe Acrobat, thorough knowledge of and familiarity with hardware and standard litigation support software

· Ability to access, input and retrieve information from various computer applications and to learn and utilize new applications on an expedited basis

· On site during normal working hours and available when necessary before or after normal working hours; a flexible schedule is required

Able to engage in off-site travel as required to meet the demands of the job and needs of the firm

Litigation Support Analyst/IT Technician, AZ

Description:

 

This firm that has proven to be a leader in the practice of law worldwide seeks an adaptable, hard-working Litigation Analyst/IT Technician with strong communication skills for the Phoenix location.
           
 Duties   

 

·     Consults regularly with attorneys to assess their case needs.

·     Coordinates between attorneys, staff and vendors regarding project requirements and work product.

·      Proposes technology solutions to practice group members by maximizing the use of existing software or implementing new technologies.

·     Assists in managing cases/projects on various levels and at various stages of litigation process.

·     Creates and supports various databases during different stages of the case.

·     Assists attorneys in trial preparation and set-up of electronic equipment in the courtroom.

·     Aids attorneys in computerized trial presentations.

·     Coordinates conversion of paper documents to electronic combined with electronic data.

·     Designs database design and creation for document review.

·     Performs consulting for document discovery and/or electronic data discovery management to ensure compliance with legal requirements, ensure effective management of data and the most effective tools are used.

·     Designs and maintains litigation support applications to include graphics for use as exhibits or presentation aids, spreadsheets for automation of mitigation data, and databases for information tracking and/or retrieval of data.

·     Prints large volumes of documents, either directly from litigation software, or export images to CD and outsource to a vendor.

·     Creates and maintains software documentation and/or user guides for various litigation support tools. Trains users on the features of the software and/or tool.
          
           

 IT Technician Duties:

·     Provides desk side computer support, including hardware and software assistance, to end users. Provides 1st and 2nd level computer support.

·     Installs standard software on firm laptops, desktops and Blackberry handheld units. Installs hardware devices including ergonomic or wireless keyboards, monitors and printers.

·     Images new computers for users from the network imaging server and installs post-imaging software specific to the user's needs.

·     Resolves service issues, including troubleshooting and repairing network connectivity issues, hard drive and display failures, and printer problems. Provides alternate, loaner equipment to ensure minimum disruption of work time.

·     Completes assigned firm-wide rollouts and upgrades. Schedules time with employee to collect old equipment, re-configure and replace with new equipment.

·     Maintains inventory of hardware devices such as laptops, desktops, monitors and Blackberries.

·     Educates staff on appropriate use of hardware and software. Trains staff on the use of VPN, remote access, Blackberries, etc.

·     Exports mail files to archives for employees in accordance with firm mail quota.

·     Monitors Remedy assignment tickets queue; documents problem resolution, and works to ensure appropriate knowledge transfer to other technicians. Answers user phone calls/emails and creates Remedy tickets to document work activity.

·     Provides after hours support, usually by phone, during on-call rotation. Travels back to office during late or weekend hours as needed.

·     Performs regular meeting setups in accordance with firm standards to include the setup of LCD projectors, loaner laptops, and network connections for firm presentations. Removes equipment when presentations/seminars are complete.

 

Litigation Support Project Manager

Job Purpose

Under the direction of the Litigation Support Manager, the Project Manager is the primary liaison of the Litigation Support Department to individual case teams using litigation technologies, and assists the case team in managing litigation documents including both hardcopy documents and electronic data throughout the automation process, and advises, assists and trains case teams in the use of litigation systems.

Key Tasks, Duties and Responsibilities

· Responsible for day-to-day tracking of litigation support projects outsourced to litigation support vendors. Works with case teams to prepare documents for processing by vendors. Ensures that all assigned outsourced projects are on schedule and coordinates between vendors, Litigation Support Manager and case teams.

· Coordinates requests for new databases and imagebases with the Litigation Support Analyst and assists team members in selecting and designing appropriate data structures.

· In depth knowledge of electronic discovery and new amendments to the FRCP (Federal Rules of Civil Procedures).

· Coordinates production of data and modification of database structures in consultation with the Litigation Support Analyst.

· This includes searching and quality control auditing of databases and imagebases, printing reports, preparing custom reports and logs, modifying and coding data, and printing and organizing images.

· Create new Concordance, Ipro, LiveNote and Sanction databases and loads data as needed.

· Advises team members on technical issues relating to the automation project.

· Approaches new needs or problems creatively and works with team members to provide effective support and solutions.

· Provides quality customer service to case teams and clients including direct end-user support in support of the Firm’s help desk.

Qualifications, Skills and Experience

Qualifications include:

· Four-year college degree or equivalent experience.

· Knowledge of litigation process from initial filing through trial.

· Experience with Concordance, IPRO, LiveNote, Sanction, Casemap and MS Access.

· Excellent interpersonal skills to communicate with all levels of personnel.

· Strong organizational skills with the ability to multi-task.

· Mandatory experience in managing large electronic discovery matters from inception.

· Ability to work independently and as part of a cross-functional team.

· Flexibility to work overtime on short notice and ability to travel.

· Ability to solve problems by analyzing facts.

· Minimum of three years' experience as a Litigation Support Project Manager or Coordinator.

Direct Reports

None.

Physical Requirements

The physical demands and environmental characteristics described below are representative of those that must be met by the incumbent to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

The incumbent may be required to sit, stand and walk for extended periods of time.  The incumbent may be required to climb, bend, lift, carry and kneel.  Because of the volume of work performed by computer and telephone, the incumbent will spend a considerable amount of time looking at the computer monitors and using his/her hands to operate office equipment.

 

Working Conditions

If the job requires a person to work in special working conditions this should be stated in the job description. Special working conditions cover a range of circumstances from regular evening and weekend work, shift work, working outdoors, working with challenging clients, and so forth.

 

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular person. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Senior Practice Support Specialist ($80,000-$95,000)

The Senior Practice Support Specialist oversees and directly participates in office litigation support technology strategy, implementation and operations of assigned projects in the local office.  Includes all hardware and software systems related to case document scanning, indexing and OCR (Optical Character Recognition).  Develops data quality control, query and/or report design and ongoing maintenance of databases directly or indirectly related to document images.  Maintains software and systems related to text transcript management, intelligent case management and trial presentation.  In consultation with responsible attorneys and/or paralegals, recommends and advises regarding how above technology can best be applied.  Also responsible for directly implementing recommended solutions.

Requirements

• Thorough knowledge of litigation support database systems such as Summation, Concordance, LiveNote, LAW, CaseMap, TimeMap, iConect, Relativity, Sanction/Trial Director, MS PowerPoint, MS Access and eDiscovery tools.
• Thorough knowledge of hardware and software image acquisition and OCR systems.
• Strong knowledge of database fundamentals including query and report writing.
• Understanding of concepts relating to computer networking (LAN/WAN), client/server).
• Excellent customer service, interpersonal and communication skills.
• Ability to multitask, exhibit calm professional demeanor and interact with all levels of personnel.
• Ability to work additional time in order to perform the essential duties of the position; may require irregular hours and travel at various trials as needed.
• Knowledge and experience working with audio-visual equipment and presentation software.
  
• At least five years of experience planning and implementing litigation support technology solution in a law firm.